Everything Roomindo does, one scroll at a time.

This is the whole PG and hostel management app, from the first enquiry to the deposit refund. Each screen plays as you scroll and rewinds when you scroll back.

Roomindo AI

Ask it. Tell it. It gets the work ready.

  • Ask a question

    Who owes rent, which beds are free, which complaints are open: answered from your books, with every number checked.

  • Record a payment

    “Yusuf paid ₹6,500 in cash today.” The payment form opens filled in, and shows which bills it settles.

  • Add a tenant

    One sentence becomes a new tenancy. You pick the bed and the rent, and onboarding starts.

  • Chase rent

    It finds everyone who is late and prepares the reminder. You approve, it sends.

  • In your language

    Ask in Hindi, Malayalam, Tamil, Telugu, Kannada or English, and get the answer back in the same language.

Roomindo AIAll your properties

Ask about rent, beds, complaints or staff. Or tell it what happened.

Who moves out this week?Which rooms are free?Which deposits are due back?

Fill beds

Fill every bed, faster.

  • A live floor plan

    Every room and bed, colour-coded: occupied, free, reserved or under repair. Leads move from enquiry to tenant in one list.

    • Beds by floor and room
    • Leads from walk-ins, calls and referrals
    • Reservations with an advance

  • One link to apply

    Share your PG’s apply link on WhatsApp. People fill in their details and upload their documents themselves.

    • Room type and price on the link
    • Documents arrive with the application
    • Approve or ask a question

  • Short stays with a pay link

    Rent a free bed by the night or the hour. The guest pays from a link, no app needed.

    • Daily and hourly stays
    • Pay link by SMS
    • Bed shows the guest until checkout
Beds · Sunrise PG Hostel2 free

Beds

18

Occupied

14

Free

2

Reserved

1
GF-01
ABC
GF-02
ABC
GF-03
ABC
FF-01
ABC
FF-02
ABC
FF-03
ABC
OccupiedFreeReservedRepair

Leads

PN

Priya Nair

Walk-in · today

New
OS

Omar Sheikh

Phone · today

New
RB

Ritu Bhat

Referral · yesterday

Visit booked

Move in

Move-ins without paper.

  • KYC, contract and first bills

    Aadhaar, PAN and photo are checked by you. Approval activates the tenancy and raises the deposit, rent and joining fee.

    • Aadhaar, PAN and photo
    • Rental contract on record
    • Deposit and first rent billed at move-in
Verify tenantWaiting for you
PN

Priya Nair

Sunrise PG Hostel · GF-03 · Bed C

Uploaded from her phone

IDAadhaar cardTo check
IDPAN cardTo check
IMGPhotoTo check
Approve and move in

First bills

Raised when you approve

Security deposit₹14,000
Rent · 15–31 Oct₹3,790
Joining fee₹500
Due at move-in₹0

Rent and billing

Rent collection on autopilot.

  • Bills and UPI payments

    Monthly rent and utility bills with a pay link. Residents pay by UPI, card or net banking; you record cash and cheques, part payments too.

    • Monthly bills, automatic
    • UPI, card and net banking
    • Late fees and utilities split by days stayed

  • Reminders and late payers

    Reminders go out before the due date, on it, and after. The late-payer list ranks who owes the most, for the longest.

    • Reminders on a schedule
    • By SMS and in the app
    • Late payers ranked by days and amount

  • Wallet and advance payments

    Paid extra? It sits in the resident’s wallet and pays the next bill on its own.

    • Advance rent kept safely
    • Settles the next bill automatically
    • Resident sees the balance

  • GST tax invoices

    Every paid bill gets a numbered tax invoice with your GSTIN, ready as a PDF for the resident.

    • Invoice numbering by financial year
    • CGST and SGST worked out
    • In the resident’s app
Bills · OctoberGenerated 1 Oct

Collected

₹2,41,800

Still due

₹65,700

Overdue

3

AF

Alice Fernandes

Rent · Oct

₹7,000Due 5 Oct
KS

Karthik Subramanian

Rent · Oct

₹6,500Paid · Cash
KS

Kavya Shetty

Electricity · Sep

₹1,80014 days late
YA

Yusuf Ali

Rent · Oct

₹6,500Part paid
9:41

You owe

₹7,000

Rent · October · due 5 Oct

Pay ₹7,000
HomeRequestsPayMy stayProfile

Run the building

The building, running itself.

  • Complaints with deadlines

    Every complaint has an owner and a deadline. Residents see the progress; you see what is stuck.

    • Assigned to staff
    • Deadlines by category
    • Assets and repairs room by room

  • Attendance and night check-in

    Your caretaker marks who is in, who is out on a late pass, and who is on leave.

    • Curfew and late passes
    • Leave shown automatically
    • Night summary for you

  • Notices and documents

    Post a notice to everyone and see who has read it. Ask residents for documents and check them as they arrive.

    • Read receipts
    • Document requests
    • Everything on file
Complaints1 past deadline

Open

Main gate latch loose

Security

Wi-Fi drops every evening

Internet

Assigned

Resolved

Cupboard hinge broken

Done

Tonight’s attendance

AFAlice FernandesIn
RGRohan GuptaIn
ANAnanya Nair—
IKImran Khan—

Marked by Ravi, your caretaker, from his phone.

Move out

Move-outs without arguments.

  • Deposit settled, line by line

    Deductions are listed, the refund is worked out, and it is approved before it is paid.

    • Notice period tracked
    • Deductions listed
    • Refund approved, then paid
Move-out · Henry VargheseWaiting for you
Security deposit held₹22,000
Rent · 6 Oct – 5 Nov− ₹3,666
Broken chair− ₹500
Refund to Henry₹22,000
Approve refundEdit
9:41

Checkout summary

Leaving 5 Nov

You get back

₹22,000
✓Notice accepted
Deductions shared
Refund approved
HomeRequestsPayMy stayProfile

Money and accuracy

Books you can trust.

  • A ledger that checks itself

    Payments, bills and refunds are posted once, on both sides. Entries are never edited, and the books are checked every night.

    • Both sides always equal
    • Cash tracked from caretaker to you
    • Nightly check of the books

  • Money that reached your bank

    Every online payment is matched to the payout that landed in your account, charges and all.

    • Payouts matched to payments
    • Gateway charges shown
    • Anything missing is flagged

  • Close the month

    Check the month, close it, and its numbers stop changing. Later fixes go in as corrections.

    • Month checklist
    • Locked numbers
    • Corrections, not edits

  • Fifteen reports in Excel

    Collections, overdue, occupancy, revenue by property, deposits, utilities, complaints and more, a download away.

    • Straight from the ledger
    • Excel for your CA
    • By property and month

  • Expenses, approvals and the activity log

    Add a bill and pay a vendor. Discounts, refunds and repairs wait for your yes. Every change is logged, by whom and when: staff, you and Roomindo AI.

    • Electricity shared by days stayed
    • Approve or turn down in a tap
    • A full activity log
Money ledger · Sunrise PG HostelBalanced
What happenedAccountMoney inMoney out
Karthik Subramanian · rentCash with Ravi₹6,500
Karthik Subramanian · rentKarthik’s dues₹6,500
Both sidesEqual ✓₹6,500₹6,500

Every entry is final

Mistakes are fixed with a new entry, never by editing the old one, so the history stays true.

Team

Your team, managed.

  • Caretaker Mode

    Big buttons and a word under each one. Your caretaker takes rent in three taps, and you see it arrive on your screen the same moment.

    • Take rent, add residents, log complaints
    • Cash tracked until it reaches you
    • In the caretaker’s own language

  • Employees, leave and payroll

    Staff attendance, leave requests, advances and payroll in one place, with payslips at the end.

    • Leave requests and approvals
    • Advances deducted
    • Payslips for everyone

  • Who can do what

    Managers, caretakers, cooks and your accountant each get the access their role needs, and you can change any switch for one person.

    • Roles with sensible defaults
    • Access per property
    • Change one person without changing the role
9:41

Good morning

Ravi Naik

Sunrise PG Hostel · Friday 9 Oct

What do you want to do?

Tenants
Rooms
Add guest
Complaints
Rent due
Take payment
Today · Sunrise PG HostelOwner view · live

Collected today

₹35,500

Cash with Ravi

₹0

Still due

₹17,800

Rent due

AF

Alice Fernandes

GF-01

₹7,000Due
VJ

Vikram Joshi

FF-02

₹9,000Due
KS

Kavya Shetty

GF-02

₹1,800Due

Residents

Residents who serve themselves.

  • Requests from the app

    Going home for the weekend, a document to upload, a fan that stopped: sent from the resident app, answered from the caretaker’s inbox.

    • Leave, documents and complaints
    • Answered by your caretaker
    • Every answer back in the app

  • Notifications, in their language

    Rent due, payment received, complaint fixed, water off on Sunday: residents hear it the moment it happens, in English, Hindi, Malayalam, Tamil, Telugu or Kannada.

    • Push notifications and SMS
    • Six Indian languages
    • Rupees written the way you read them
9:41
AF

Good evening

Alice

You owe

₹0

All paid for October. Thank you!

Notice · today

Water supply off Sunday 9 am–1 pm

Need something?

Going home
Documents
Complaint
HomeRequestsPayMy stayProfile
Requests · Sunrise PG HostelCaretaker inbox

No new requests. They arrive here the moment a resident sends one.

Scale

From one building to a hundred.

  • One screen for every property

    Every property side by side, and one “Needs your attention” list that tells you what to do next.

    • Occupancy and collections by property
    • Problems ranked by urgency
    • Clear each one in a tap

  • Operator console

    For property management companies that look after buildings for many owners. Send each owner a monthly statement and set rules for all of them.

    • Owners, properties and beds together
    • Monthly owner statements
    • Rules across every property

  • Your brand, our engine

    Try it: type your brand name, pick a colour and a logo, or upload your own. The resident app changes as you go.

    • Your logo and colours
    • Your own web address
    • Your name in the app store

  • Bring your Excel

    Upload your tenants and bills from your old sheet. Rows with a problem are shown for you to fix, or our team moves everything for you.

    • Tenants and bills from Excel
    • Problems flagged row by row
    • Or we do it for you
Portfolio · Needs your attention3 properties · Oct 2026

Sunrise PG Hostel

Koramangala

Rent in · Oct

₹2,10,500

97% full

Sunrise Co-Living Hub

HSR Layout

Rent in · Oct

₹1,33,600

83% full

Sunrise Interns Annexe

BTM Layout

Rent in · Oct

₹52,000

40% full

Needs your attention

5Most urgent first

3 residents 14+ days late · ₹21,400

Sunrise PG Hostel · Kavya, Yusuf, Rohan

Urgent

Complaint past deadline · Wi-Fi

Sunrise Co-Living Hub · raised 2 days ago

Urgent
✓

Ravi holding ₹12,000 cash for 3 days

Caretaker · Sunrise PG Hostel

Today

2 tenants waiting for KYC check

Sneha Iyer, Arjun Mehta · Co-Living Hub

Today

Deposit refund waiting · ₹17,834

Deepak Rao · moved out of Interns Annexe 30 Oct

This week

Smart building

A smart building, in the same app.

  • CCTV in the app

    Watch every camera live, get alerts at the gate, and share a clip with your caretaker.

  • Fingerprint access

    Residents enter with a fingerprint. Entries mark attendance, and the door follows your curfew and late passes.

  • Smart electricity meters

    Meters report on their own. Each room’s units are split by days stayed and added to the rent bill.

Cameras · Sunrise PG Hostel4 cameras · live
Main gate REC21:14:02
Corridor GF REC21:14:05
Kitchen REC21:14:08
Parking REC21:14:01

See it running on your PG.

Book a demo

Put your first PG on Roomindo this week.

Tell us about your PG. We’ll show it to you set up in Roomindo, and move your data across for you.

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